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How to Create a Vendor Bill in Invent ERP?

Managing vendor bills accurately is essential for maintaining clean accounting records and keeping your cash flow under control.

Step-by-Step Process​

Step 1: Navigate to Vendor Bills​

From the Main Menu, head to Accounting → Vendors → Vendor Bills. Or from Quick Links, click New Bill.

Step 1 - Navigate to Vendor Bills

Step 2: Create a New Vendor Bill​

Click Add to create a new Vendor Bill.

Step 2 - Create New Vendor Bill

Step 3: Add Details​

Fill in the Vendor Bill Information and any other internal information.

:::tip Use Bill Templates to automatically fill commonly used information from previous bills. :::

Step 3 - Add Details

Step 4: Add Vendor Bill Items​

Add the products and services being billed.

Step 4 - Add Vendor Bill Items

Step 5: Save the Vendor Bill​

Click Create to save the bill. The vendor bill will be saved in Draft status.

Step 5 - Save Vendor Bill

Step 6: Confirm the Vendor Bill​

Click Confirm to finalize the bill.

Step 6 - Confirm Vendor Bill

Step 7: Register a Payment​

Click Register Payment and enter the payment details. Partial payments are supported — the remaining balance stays open until fully paid.

Step 7 - Register Payment Step 7 - Register Payment Step 7 - Register Payment

FAQ​

Q: Can I record partial payments for a vendor bill? Yes. The remaining balance will stay open until fully paid.

Q: Can I edit a vendor bill after confirming it? Yes. You can reset the bill to Draft mode, make changes, and reconfirm it.

Q: Can I add a credit note to a vendor bill? Yes. Credit notes can be issued directly from the vendor bill.